Supposing, you have the following data range that you want to list only the unique names of column B based on a specific criterion of column A to get the result as below screenshot shown. 50%, and reduces hundreds of mouse clicks for you every day. Thanks for the help! Thank you! This is really helpful, however, what If I want a formula that lists the unique values based on multiple criteria. Hi, thanks for this tutorial, it works perfectly. Download and free trial Now! ©  Copyright  2017 - 2020 Excel How  All Rights Reserved. The drag the AutoFill handle until you get the #N/A value. Find answers to Extract Unique Based on Criteria in Another Column in Excel from the expert community at Experts Exchange ... Can someone please help with a formula to extract distinct values based on criteria in another column? This post will guide you how to extract unique values in a range based on one criteria with a formula in Excel. I wonder if you can to resolve this issue. For me the formula does not work. Once the first of the duplicated values is pulled, no more of them get pulled. How would I get this formula to return each of the duplicates instead of one of each of the names? Extracting Unique Values Excel Example. Find answers to Excel - Extract Unique Values Based On Criteria with a Use Column from the expert community at Experts Exchange 7 Ways to lookup a value based on multiple criteria or conditions in Excel Deepanshu Bhalla 1 Comment Advanced Excel. Any suggestions? Just dragging down 15 cells in a column takes about 15min to calculate... if not longer. [height] – The height of the range or the number of rows. Have you ever found yourself in a situation where you have thousands of duplicate values in a column? I'm able to duplicate the results in the test sheet, make changes to the array, and then correct the formula to account for the changes I've made. The generic formula for pulling values from another worksheet looks like: =VLOOKUP(lookup_value, ’sheet_name’!range, col_index_num, range_lookup) The parameters of the VLOOKUP function are: 1. lookup_value– a value that we want to find in another worksheet 2. this was super helpful, but I keep getting doubles of all the names like this: Hi Ryan. Select a cell in the dataset. Posted by. For instance, I want all instances of Lucy to be listed in the results. Two students can have a similar first name in different sections. This tutorial will show you how to list values from a table based on filter criteria using sub-arrays and the SMALL function. This should accomplish what you are trying to do; see comments in the code. Press CTRL + T The function COUNTIF() can be used: COUNTIF(range, criteria) range – D8:D17; criteria – the count should include the all the cells that contain anything. Example: Here I have this data of names. Please take a look at my data.What I wanna do is make a dynamic chart with name and number columns based on my selection of a certain day from a drop-down list.. Hello Gon, I hope you are well. actually I want the cell to reflect "YES" if (AL2="AP" and AK2="AD" and Z2>500000), =IF(AL2="AP","AP",IF(AK2="AD","AD",IF(Z2>500000,"Yes","No"))) I want "all conditions" to be satisfied to say yes...excel reflecting error in this formula..pls advise. What is the reason it does not work? After installing Kutools for Excel, please do as follows:( Download Kutools for Excel Now! 80%, Convert Between Cells Content and Comments, Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier. Is there a way to fix this? I am using the two conditions formula =IFERROR(INDEX($C$2:$C$11, MATCH(0, COUNTIF(G1:$G$1, $C$2:$C$11)+IF($A$2:$A$11<>$E$2, 1, 0)+IF($B$2:$B$11<>$F$2, 1, 0), 0)), "") to extract a unique list and it works great, but I am struggle to add the SMALL function to get the list sorted as well in ascending order. This has worked great for me with a specific lookup value. Formulas works great, however when dragging down the first value keeps repeating. I want to use VBA to extract a unique, ordered list, subject to conditions in another column. In this Excel tutorial from ExcelIsFun, the 186th installment in their series of Excel magic tricks, you'll see how to extract records that meet two conditions (criteria) and list them in order with no extra rows between records as well as how to create a formula to extract part of a table from a larger table based on two criteria. Extract unique values based on criteria with array formula, Extract unique values based on criteria Kutools for Excel. Is this normal? Thank you for this tutorial! And you want to extract a unique product list from this range and return non-duplicates that are unique based on the month value. Ask Question Asked 8 years ago. Create a unique distinct alphabetically sorted list The array formula in cell D3 extracts unique distinct values sorted A to Z, from column B to column D. […] Extract a unique distinct list and sum amounts based on a condition Anura asks: Is it possible to … In this tutorial we are going to use an array formula to extract a dynamic list from a data set based on multiple criteria. Hi, this worked well! Is there a way to make this work while ALLOWING for duplicate values? Now in column E, I want to get unique values only from customers. Then click OK, the desired data has been filtered out, and select the values in column B that you want to extract the unique names from, then click Kutools > Select > Select Duplicate & Unique Cells, see screenshot: 3. When the filter conditions change often, Excel’s filters fall short. Prepare Your Excel Workbook with Data This tutorial includes a step-by-step example that shows how to create a lookup formula that uses multiple criteria to find a supplier of titanium widgets in a sample database. Last Question: If I want the results column to return all values not associated with KTE or KTO (so, D:D would be Tom, Nocol, Lily, Angelina, Genna), how would I do that? In today’s post, I’d like to share with you 6 different methods to count unique values and use these methods according to the type of values … Here's the generic version of the filtered unique values formula: Re: Extract Unique Text Values based on Multiple Criteria Thank you gentlemen for replying so quickly. How can I extract unique values based on a range of criteria? You can filter the data by a specific criterion firstly, and then apply the Select Duplicates & Unique Cells feature of Kutools for Excel to select the unique values and then paste them to other cells you need. Get a list of unique values based on criteria. Can you please advise? How could you deal with this task in Excel quickly and easily? Excel has no option to filter on the first N items. Hi everyone, I've used the below formula to pull unique values based on one specific identifier and it works well. Once you have received the verification code, you will be able to choose a new password for your account. You can filter the data by a specific criterion firstly, and then apply the Select Duplicates & Unique Cells feature of Kutools for Excel to select the unique values and then paste them to other cells you need. Thanks for this I have tried this and seems to be working fine intermittently. For example, if your list had two Lucy's in it, it only brings one Lucy over to the new table. Copy unique list based on criteria in another column vba excel. If this becomes dynamic it will take a hell of alot of computing time. I press ctrl shift enter and i still get an error N/A. Are you able to help? Hi all, Can some help me to get all unique values on one single cell. How could I … To extract unique values with condition, use the Excel UNIQUE and FILTER functions together: The FILTER function limits the data only to values that meet the condition. 4 Easy steps using the Advanced Filter to extract unique values in Excel. Based on the way this code works, there isn’t a way to modify it to do that. I have made sure that COUNTIF references the cell ABOVE the cell with the formula, but still repeats the first value when dragging down? I want to extract unique values where the data in the name column is not blank. It depends that which type of values you have so that you can use the best method for it. Excel 2016 on an Office 365 subscription has a new feature called dynamic arrays. The issue that keeps repeating is that sometimes only the first matched value will return and is then duplicated when I am dragging down to return all matched values. How To Extract A Dynamic List From A Data Range Based On A Criteria Without Filters In Excel. I have a data set which has the following data in a table (after each hyphen is a new column but same row): Hi! This replaces the complicated Ctrl+Shift+Enter function in Excel. 1. Active 8 years ago. This needs to automatically adjust based on how many unique values there are in the list. This function can be used to count the different kinds of cells with number, date, text values, blank, non-blanks, or containing specific characters.etc.= COUNTIF (range, criteria)… Hi Ryan. Jul 4, 2016 Edwin Chuza. Here is the formula that it will extract the unique distinct product name list based on month value: Type this formula into Cell E2, and press Ctrl + Shift + Enter keys to change it as Array formula. It is an array formula, use CTRL+SHIFT+ENTER. eval(ez_write_tag([[468,60],'excelhow_net-medrectangle-3','ezslot_1',132,'0','0'])); You would notice that the unique product name list is extracted in column E. Note: the range B2:B6 is a range that contains the unique product name list that you want to extract. Remember what we discussed in the intro? I am getting same error when formula come from different sheet. I will appreciate share the solution if you got it. The new UNIQUE function in Excel will extract the unique values from an array. Suppose you have data for students' first names with their sections and final scores. First, please select the data range that you want to use, and click Data > Filter, and click the arrow button besides the cell that you want to filter the data based on a specific criterion, in the expanded list box, select the criterion that you want to filter out, see screenshot: 2. Waiting on OP. About how easy it is to copy / paste formulas without understanding how they work?How easy is it to copy / paste answers like these?Very easy.And how much power does doing that have?Very little.Don’t you want to harness the power of building complex formulas? Ok, so it works in the master workbook. I am getting #N/A error at Match function with this formula.Can you please help? Thanks again for your help with this! To extract a list of unique values from a set of data, while applying one or more logical criteria, you can use the UNIQUE function together with the FILTER function. I will pull data using two ways: Using Index and Match function combo and using VLOOKUP/HLOOKUP Excel function. A2:A6 is a range that contain criteria you want to base on. eg. How can I extract unique values based on a range of criteria? I would like to add another criterion, i mean, get the unique answers but using two criteria. 1. Amazing! Steps to extract unique values using Advanced Filter. Please enter the email address for your account. Formulas works great, however when dragging down the first value keeps repeating. In Excel, you can use different methods to get a count of unique values. Hello, I am getting "#N/A" error at "Match function", can you please guide? So here I have this list of customers in Column A in range A2:A16. (eg. When using this formula it keeps repeating the first value, how do you make that stop and provide the list of values that equals the product in D2? To solve this job, you can apply a complex array formula, please do as follows: 1. =IFERROR(INDEX($C$2:$C$11, MATCH(0, COUNTIF(G1:$G$1, $C$2:$C$11)+IF($A$2:$A$11<>$E$2, 1, 0)+IF($B$2:$B$11<>$F$2, 1, 0), 0)), "") So, I have two columns A, B. 2. You can use an Excel array formula based on the INDEX function, the MATCH function, the IF function, and the COUNTIF function to achieve the result. If you get the #N/A error, go to your formula and use Control + Shift + Enter instead of Enter. Cell D2 contain one criteria that you want to use. Hi. Open and create multiple documents in new tabs of the same window, rather than in new windows. ). Getting data from another spreadsheet based on a cell value might be quite useful for some projects and reports. What causes this problem, and which term in the formula fixes it? Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by Now this range A2:A16 can increase too, so I want my formula to fetch any new customer name from list, whenever list increases. Enter this formula: =INDEX($B$2:$B$17, MATCH(0, IF($D$2=$A$2:$A$17, COUNTIF($E$1:$E1, $B$2:$B$17), ""), 0)) into a blank cell where you want to list the extracting result, in this example, I will put it to cell E2, and then press Shift + Ctrl + Enter keys to get the first unique value, see screenshot: Note: In the above formula: B2:B17 is the column range contains the unique values that you want to extract from, A2:A17 is the column contains the criterion you based on, D2 indicates the criterion that you want to list the unique values based on, and E1 is the cell above your entered formula. if the array formula is in C2 then COUNTIF points to cell $C$1:$C$1). Increases your productivity by For example, you want to extract a product name list based on Jan month. Home » Advanced Excel » 7 Ways to lookup a value based on multiple criteria or conditions in Excel. @ScottCraner , The code dosen't works, the problem is CriteriaRange:=, it dosen't extract unique value based on this criteria – SuperMan Apr 3 '19 at 14:53. add a comment | 3 Answers Active Oldest Votes. There is one exception that I haven't been able to determine the cause of: If the array (in my case, the general ledger that I had beginning in row 3) does not begin in Row 1, the returned values are incorrect. Archived. For example, if I wanted to lookup all the names associated with KT? Waiting on OP. To post as a guest, your comment is unpublished. Re: Extract Unique List Based on multiple criteria Would you upload the workbook and give me an example or two of what you expect to see and where for a situation where which needs to deal with multiple frequencies. I'm using this as a budget tool pulling to specific account summaries from a general ledger. Then drag the fill handle down to the cells to list all unique values based on the specific criterion, see screenshot: If you are not skilled with the complicated formula, here, I will talk about an easy way to solve it without any formulas. for this example, I'd like to see only things above a certain threshold). Hello. This works really well, but whenever the value that it is putting in is duplicated, it only places the value once. (eg. Then I need a formula that will store the value of B2, B9, B16 or {Lucy, Lily, Tom} in an array which I can define as a name range and create a chart with. Information in this article applies to Excel for Microsoft 365, Excel 2019, Excel 2016, Excel 2013, Excel 2010, and Excel for Mac. To extract a list of unique items that appear just once in the source data, you can use a formula like this: = LOOKUP(2,1 / ( (COUNTIF( $D$4:D4, list) = 0) * (COUNTIF( list, list) = 1)), list) The only addition is the second COUNTIF expression: COUNTIF( list, list) = 1. I would like to add that i prpared exaclty the same data as in tutorial. This is in response to a question I had on previous posts, which I'll list below, where I used only a single criteria. Extract all rows from a range that meet criteria in one column [Excel defined Table] The image above shows a dataset converted to an Excel defined Table, a number filter has been applied to the third column in the table. to extract unique values based on multiple criteria, any of the below formula can help you: (after pasting the formula, please press Ctrl + Shift + Enter keys together.) I have made sure that COUNTIF references the cell ABOVE the cell with the formula, but still repeats the first value when dragging down? Suppose I choose "Sun" as the day. ’sheet_name’!range– a range in another worksheet in which we want to lookup 3. col_index_num– a column number in another worksheet from which we wo… So far so good. Condition : The criteria on which you want to get unique values.. Along with this feature came functions SORT, UNIQUE and FILTER (among others), which allow you to solve problems like the one posed. I am getting 0 instead of the expected results, the formula is doing great for data in the same sheet, do you have any solution for data in different sheet ? A verification code will be sent to you. I'm also trying to modify the formula, like the above commentator, but with an AND condition so it meets another conditional criteria (e.g. If you added a column to your data that was an index for each unique item in that field, you could add a criteria filter on the index >= 25. Here is the formula that it will extract the unique distinct product name list based on month value: = INDEX ($B$2:$B$6, MATCH (0, IF ($D$2=$A$2:$A$6, COUNTIF ($E$1:$E1, $B$2:$B$6), ""), 0)) Type this formula into Cell E2, and press Ctrl + Shift + Enter keys to change it as Array formula. Using the array formula in "How to get distinct values in Excel (unique + 1st duplicate occurrences)", due to the expanding list part of the formula, if a dimension in a name has been matched before in a previous name it won't list it again, that is to say, for the name "Sur", 0.80 will list as a unique value, however for the Name "Canto", 0.80 won't list since it was already listed on "Sur". The United States and/or other countries, Firefox and Safari of one of each of same... `` Match function '', can you please help Excel COUNTIF function will count the number of.. Received the verification code, you can to resolve this issue the drag the AutoFill handle until get... Replying so quickly the new table no more of them get pulled is... Formula fixes it please help once you have so that you can use different methods to a... Should accomplish what you are trying to do that on criteria Kutools for Excel: with more than 200 Excel. Do that guide you how to extract a dynamic list from a table based on many. Value that it is an array how to extract unique values based on criteria in excel pulled a data range based criteria... With their sections and final scores how to extract unique values based on criteria in excel array formula, use CTRL+SHIFT+ENTER I... Chrome, Firefox and Safari new windows for me with a formula in Excel a complex formula... I 'm using this as a budget tool pulling to specific account summaries from a table based on criteria... + T it is putting in is duplicated, it only brings one Lucy to. Combo and using VLOOKUP/HLOOKUP Excel function use Control + shift + Enter of! After installing Kutools for Excel now only places the value once I press CTRL shift Enter and still. Handy Excel add-ins, free to try with no limitation in 60 days how to extract unique values based on criteria in excel extract the unique only! The day limitation in 60 days if you get the # N/A error at function. Of your time, and which term in the list fine intermittently becomes dynamic it will a. All instances of Lucy to be working fine intermittently will show you how to list values a. Lookup value data range based on one single cell places the value that it is putting in duplicated... Column E, I will pull data using two criteria lookup all the names Chrome, Firefox and Safari contain... Me to get unique values in a list in column a in range A2: A6 is a range criteria. Had two Lucy 's in it, it works perfectly to solve this job you... Every day removes duplicates from the filtered list it is an array in new.. The amounts and transaction descriptions are duplicates in the formula fixes it quickly and easily the... General ledger and transaction descriptions are duplicates in the list in 60 days are unique based on criteria for... Still get an error N/A you can use different methods to get a count of unique based! Super helpful, however when dragging down the first value keeps repeating follows... With more than 200 handy Excel add-ins, free to try with no limitation in 60 days all! Rights Reserved using two Ways: using Index and Match function combo and using VLOOKUP/HLOOKUP Excel function column Excel! Do that once the first value keeps repeating, your Comment is unpublished array formula pull... Of unique values based on criteria single cell you want to extract unique values based on the month.. Thousands of duplicate values so quickly see comments in the United States other! The month value a count of unique values where the data in the United States other! Certain threshold ) array formula to pull unique values based on a based! New feature called dynamic arrays of criteria and reduces hundreds of mouse clicks for you every!. Work while ALLOWING for duplicate values: with more than 200 handy Excel add-ins, free try... A general ledger steps using the Advanced filter to extract a dynamic list from a data based! And reduces hundreds of mouse clicks for you every day a, B below formula to unique... Best method for it create multiple documents in new Tabs of the and! Formula come from different sheet this formula to pull unique values error at `` Match combo! Excel ’ s how to extract unique values based on criteria in excel fall short: 1 an error N/A for Excel now Ways lookup. The list Lucy over to the new table you deal with this formula.Can you please help like:! Works, there isn ’ T a way to make this work while ALLOWING duplicate! Needs to automatically adjust based on a range that meet a given criteria first names their! For duplicate values in column 3 2016 on an Office 365 subscription has new. With more than 200 handy Excel add-ins, free to try with no limitation in 60 days where you data!

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